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Guidelines >>
Building a LINCS Partnership >>
How to Apply
Budget Summary and Line-Item Budget Template >>
FAQ >>
Online Application >>
Download a printable PDF of LINCS How to Apply >>
Deadline: May 30, 2008
Proposals must be received at the ITVS office by 5:00 PM Pacific Standard Time on Friday May 30, 2008. This is not a postmark deadline. We strongly recommend that applicants use a courier with a tracking service such as UPS or FedEx. Please do not call the office to inquire about your application. You will be notified of the status of your application within 6-8 weeks.
You are required to submit 12 sets of all written materials, collated and stapled, or clipped. Please do not use binders or folders. We encourage double-sided copies. A materials checklist is included at the end of this document to assist you in completing your application. Please carefully read the LINCS Guidelines before submitting your online application.
Part I: Application Form
Fill out and submit the online application form. Print it and use it as the cover page for each set of materials. Remember to save a copy for your files.
Part II: Program Description (3-4 pages total)
Please include the following information:
- A synopsis of the program
- A treatment for the program that includes the structure, theme, style, format, voice and point of view. (For help, see Writing a Better ITVS Treatment.)
- Describe the target audience for your program. What is its importance to a local or regional audience and why would it be compelling to a broad national audience?
- What is the current production status of the project?
- Why is your station a good partner for your project? Describe the station’s commitment to production and presentation support and your plans for access to the station and station staff.
Part III: Production Personnel
Include Full resumés for the applicant, co-applicant and the Station Designated Contact. Resumés must include past production experience. Also submit a brief bio of key production personnel such as the editor, cinematographer/videographer and key project advisors, if applicable.
Part IV: Budget Summary Form
Download and complete the Budget Summary form. Print it and submit it with your collated materials.
Part V: Line-Item Budget and Funding Plan
Attach a Line-Item Budget. For your convenience, you may download and complete the LINCS Line-Item Budget Form. The LINCS Line-Item Budget consists of both production expenses and presentation expenses as described below.
LINE-ITEM BUDGET
Matching Funds
LINCS will match funds against all Station in-kind support and cash contributions, although they can only be applied to production and post-production expenses. Non-station in-kind support cannot be matched by ITVS. Key production personnel in-kind cannot be counted as part of the match.
LINCS will also match funds against all secured cash. To count secured funds towards the match, at the time of application the producer must have either secured the funds or received notification that funds are secured. For cash spent to date, the producer must be able to produce receipts for their expenditures when rqeuested.
Production Expenses
ITVS funds may only be used for production and post-production expenses. Include closed-captioning as an expense as the final version of the program must be closed-captioned. Include liability insurance and Errors and Omissions (E&O) insurance costs. We also encourage a contingency of up to 5% of the total cash production budget. ITVS funds may not pay for production costs associated with non-broadcast versions, such as a festival version, and these costs should not be included in the production budget.
Presentation Expenses
ITVS funds cannot be applied to presentation expenses such as promotion, outreach, and website. However, we do want to know how you are budgeting for these items. Please include Station in-kind support and/or cash contributions, and other secured and pending funds that go toward the public television presentation of the program. Other activities that are not associated with the public television broadcast, such as festival travel and entry fees, may not be included in the presentation expenses.
Accounting for Station In-kind Support
All Station in-kind support should be accounted for in the Line-Item Budget. Non-station in-kind contributions may be indicated to show work being done but should not include dollar amount totals. Only Station in-kind support is allowed a dollar value. In order to assist partnerships in reaching the LINCS maximum match of $100,000, Stations are allowed to add in-kind indirect to the ITVS request. The in-kind value of Station indirect or overhead may not exceed 10% of the Station’s total support.
Station contributions of cash to the budget should be tracked in the Line-Item Budget as secured cash.
FUNDING PLAN
On a separate sheet include a Funding Plan with your application materials. If funded, LINCS projects only have one year to complete necessary fundraising. A viable funding plan is key for projects with significant funds still pending. The Funding Plan should include fundraising efforts made by the producer and the station, if applicable.
- Make a complete list of income sources and amounts already received or secured. This includes station cash contributions.
- List all sources of funding currently under consideration. Include amounts requested and estimated notification dates.
- List all other potential sources of funding. Include amounts that will be requested and estimated notification dates.
Additional information about potential resources will be made available to ITVS upon request.
Part VI: Letter of Agreement
As part of the application, the independent producer and the station must prepare a Letter of Agreement that outlines the responsibilities and expectations of each party. Before composing your Letter of Agreement, please read Building a LINCS Partnership.
Part VII: Work-in-Progress & Previously Completed Work with Descriptions
Sample materials must be submitted in their entirety. Demo reels will not be accepted. Materials must be submitted on either VHS-NTSC or DVD-R.
- One (1) copy of a previously completed work on which applicant or co-applicant had a principal role (i.e., producer, co-producer, director or co-director).
- Four (4) copies of a work-in-progress sample at least 5 minutes in length. Your WIP may be a rough cut, trailer, clips, or selects.
Include a description of your work-in-progress indicating its length, whether it is a rough cut, trailer, clips or selects, and the project’s production status. Also include a description of your previously completed work, its relevance to your proposed program and the applicant’s role. Label each tape with applicant's name, the program title and, if applicable, a cue point in minutes from the start of the tape. For more on tapes, see A Few Pointers on Submitting Tapes to ITVS.
Required Materials Checklist
1. Written materials
Twelve (12) sets of all written materials. We encourage double-sided copies. Each set must be collated and stapled or clipped in the following order (please no folders or binders):
- Part I: Completed Application form. Must be signed, as applicatble, by both applicant, co-applicant and station partner. Use this as a cover sheet for each set of materials.
- Part II: Program Description (3-4 pages)
- Part III: Resumes for key production personnel (up to 3 pages)
- Part IV: Budget Summary Form
- Part V: Line-Item Budget and Funding Plan
- Part VI: Signed Letter of Agreement. Must be signed by both applicant and station partner.
2. Video Materials (VHS-NTSC or DVD-R format)
Part VII: Work-in-Progress & Previously Completed Sample with Descriptions
- One (1) copy of a Previously Completed Work
- Four (4) copies of a Work-In-Progress of the proposed project
- Description of previously completed work and work-in-progress tapes.
All materials must be received in the ITVS office by May 30, 2008 at 5:00 pm PST. This is not a postmarked deadline.
LINCS 2008
ITVS
651Brannan Street, Suite 410
San Francisco, CA 94107
Please address questions to programming@itvs.org or call Jonathan Archer at 415-356-8383 x284.
