Administrative Assistant
DEPARTMENT: Production
REPORTS TO: Series Production Manager
JOB SUMMARY: This position provides administrative and clerical support to the Independent Lens senior series producer. The ideal candidate excels at organizing, scheduling, writing, and refining work processes.
RESPONSIBILITIES:
- Schedule and maintain senior series producer’s daily calendar and appointments
- Prepare itineraries and make travel arrangements, including flight reservations, accommodations, and conference registrations
- Organize meetings, help plan events, and respond to phone calls and emails
- Liaison with visitors and filmmakers in a professional manner
- Research documentary film titles and sources
- Prepare and edit communications, presentations, and other documents
- Perform office duties, including updating contact lists, printing of production handbooks, tracking shipments, and other responsibilities
- Maintain DVD library and track screening tapes/DVDs and related materials
REQUIREMENTS:
- BA or equivalent experience
- 2-3 years experience in an administrative role
- Experience with project and travel coordination, creating and refining workflows
- Thrives and excels in a fast-paced, high-performing environment
- Excellent interpersonal, verbal, written and telephone skills
- Experience with MS Word, MS Excel, and Google Docs
- Knowledgeable about public television (preferred)
- Sense of humor always
APPLICATION PROCESS:
To apply: Please email to itvs@itvs.org the following as two email attachments (in MS Word) with subject line: ITVS Administrative Assistant to Series Producer /YOUR NAME:
- Cover letter explaining your interest in working for ITVS, work experience based on the job responsibilities, experience, and why you are a strong candidate for the position
- A current resume that includes a complete work history
Only applications following the submission process will be considered.
ITVS is an equal opportunity employer.
Production Coordinator
DEPARTMENT: Production
REPORTS TO: Production Manager
JOB SUMMARY: The production coordinator is a member of the production department, which manages over 100 television programs in various stages of completion. The production coordinator provides support to production managers in the day-to-day administration of programs. The ideal candidate excels at organization and refining work processes.
RESPONSIBILITIES:
- Manage programs using the digital asset management system
- Update and maintain program details in database
- Administer and track producer payments
- Coordinate delivery of programs to broadcasters
- Coordinate department meetings, retreats, and producer orientations
- Field questions from the public
- Provide administrative support as necessary
REQUIREMENTS:
- BA or equivalent experience
- 2-3 years experience in an administrative role
- Experience with project coordination, creating, and refining workflows
- Thrives and excels in a fast-paced, high-performing environment
- Excellent interpersonal, verbal, written, and telephone skills
- Experience with FilemakerPro, MS Word, and MS Excel
- Knowledge of file transfer protocol systems (preferred)
- Knowledgeable about public television (preferred)
- Experience or training in film or video production and postproduction (preferred)
- Sense of humor always
APPLICATION PROCESS:
To apply: Please email to itvs@itvs.org the following as two email attachments (in MS Word) with subject line: ITVS Production Coordinator/YOUR NAME:
- Cover letter explaining your interest in working for ITVS, work experience based on the job responsibilities, industry experience, and why you are a strong candidate for the position
- A current resume that includes a complete work history
Only applications following the submission process will be considered.
ITVS is an equal opportunity employer.
